A large move can be intimidating, especially if it’s your first time moving and you’re not sure what to expect or what you’re supposed to do. This guide on office shifting will help you understand why moving offices makes sense, how to effectively plan and prepare for the move, and provide tips and tricks to ensure everything goes smoothly during the process. Once the move is complete, you can use this guide to get settled in your new space and feel confident in the future of your business!
1) Define the scope of the move
Organizing a successful office move can be challenging. Here are some tips to help you make the transition as smooth as possible:
1. Prepare your team and schedule a time block in their calendars for the move-in date and time.
2. Meet with your IT department and get everything set up in advance so that there is no downtime during the transition period. 2. Take pictures of all your furniture before packing anything up in order to remember what needs to go where when it arrives at its destination point. 3. Pack up any important documents such as tax records, contracts, receipts, etc., and make sure that someone who isn’t moving has copies just in case something gets misplaced or damaged during transit.
4. Make sure you have access to all of your network settings, corporate email addresses and other information required to log in and start working. If any new ones are necessary, ask your IT department or receptionist to get those set up before moving day. 5. Create a detailed timeline and make sure everyone has a copy so that everyone is clear on when they need to arrive at work and what tasks need to be completed on moving day in order for everything to go smoothly.
2) Create a timeline
1) Start with a plan. Create a timeline of your move, and use it to help you make decisions about what you need to take with you when you leave your old office.
2) Know what will happen next. If your new office is on the other side of town, how will you get there? 3) Get some new clothes. Moving is hard work, so make sure you’re dressed appropriately 4) Gather supplies. Make sure that everything from paperclips to hammers are packed 5) Pack up all of your stuff as best as possible in one go. This will make the move much smoother 6) Clean out any trash or unwanted items before you leave 7) Say goodbye . The worst part of moving is leaving people behind. Take the time to say goodbye and give them something meaningful 8) Keep your receipts! You’ll need these at tax time 9) Take care of yourself! It’s not just moving – it’s changing jobs 10) Set up utilities: electricity, water, internet
3) Notify employees and other stakeholders
1. Make sure the new office is ready before announcing the shift.
2. Make sure that your employees and other stakeholders know about the move in advance to make it easier on everyone.
3. Set up a meeting with employees to answer any questions or concerns they may have about the move, as well as provide information on what to expect during this time of change. 4. Assign an office ambassador to help out at the new office by answering any questions people may have and giving tours if needed. 5. Create an FAQ page on your website or blog so people can get answers quickly instead of calling you or emailing you all the time. 6. Have patience: don’t be afraid to give yourself a grace period while things settle down after making the transition! 7.
4) Arrange for packing and transportation
Ensure that all important items are securely packed and labeled.
Provide each employee with a list of what to bring and what to leave behind.
Assemble a team of people who can help pack and transport the office, including movers, mechanics, or electricians if necessary.
Determine which vehicle will be used to move the office – it should be large enough to hold all items in one trip.
Ask your employees how they would like their belongings packed (boxes, crates, furniture wrapped) before hiring movers or packing materials.
Inform your landlord as soon as possible about your impending departure so they can plan accordingly. Depending on when you need to vacate, you may have time to negotiate an extension with them on rent. Contact any utilities providers and service providers such as internet and phone companies. Be prepared for downtime by having alternate numbers handy. Review policies related to cell phones while on company premises. They may require workers turn off devices before entering the building or keep them on vibrate only mode at their desk during business hours.
5) Set up the new office space
1. Be sure to designate space for incoming employees. Don’t put them in a meeting room or conference room–they need their own work area with a desk, chair, and any other equipment they might need. The more you can do to make their first day go smoothly the better.
2. Put away supplies (and anything else) that might be needed by employees who are still working in your old office location. You don’t want them running around looking for things when they should be doing whatever it is you hired them to do!
3. Turn off lights and computers at night if it’s not necessary to have them on in the building 24 hours a day.
6) Ensure a smooth transition
You might be wondering, What is office shifting? It’s the process of moving your office to a new place. Here are some tips to help you make your move more smoothly:
1. Plan in advance. Start by asking yourself what you need and determining where it can be found. If an item is essential, consider whether it can be temporarily rented or borrowed. Talk to everyone in the company and find out what they need in order to function at their best while they’re waiting for their things to arrive at their new location (e.g., a new desk, chair, laptop). Make sure that any necessary equipment will be available before you go ahead with your office shift so that you don’t spend hours setting up only to realize there’s nothing on which to work!
7) Evaluate and adjust
1. Involve your employees
Your employees are the ones who will be affected by the shift. You need their feedback and input to make the transition as smooth as possible. 2. Keep your office open during renovations or remodeling
You want to keep your office looking professional and busy, which means keeping it open during renovations or remodeling when possible. 3. Consider leasing a temporary space while you renovate
Leasing a temporary space can be a good option if you’re going through extensive construction or renovation and don’t want to close up shop in the meantime. 4. Plan for an orderly transition
You need to tell everyone about the changes well before they happen. If people know what’s coming, they’ll have time to prepare mentally and physically – plus they’ll appreciate that you care about them enough to give them a heads-up! 6. Stay organized
Staying organized is critical because when you have everything set up ahead of time, things go much more smoothly on moving day.