why your QuickBooks migration failed unexpectedly and fixes

why your QuickBooks migration failed unexpectedly and fixes
Written by Usdng

QuickBooks is an accounting software package that provides a range of bookkeeping features & services. It is used to manage finance, including tracking expenses, creating invoices, and generating financial reports. QuickBooks has many versions, like the self-employed version for freelancers and a desktop version for businesses. It is available for Windows and Mac operating systems and can be accessed online through a computer or mobile app. QuickBooks is the best software in its category but sometimes has to struggle with internal issues that develop due to faults in the program or system. Many users have reported that their QuickBooks migration failed unexpectedly while transferring the data from one QB version to another. This issue can occur due to many reasons, explained later in the blog. On the off chance your QuickBooks also developed this error while data migration, keep reading the blog till the end to learn about the methods you can use to troubleshoot this issue.

Avoid data loss & other risks during migration by dialing 1.855.738.2784 to connect with a support team of QB experts for your assistance in troubleshooting.

Details of the issue

We all know that there are many QuickBooks versions currently available specifically designed according to user needs. The data that QuickBooks handles is vital for the business and needs to be protected anyhow. While switching to a different QB version, you might need to migrate your financial data to the new version. This process becomes complex as the data involved cannot be risked. You might see this error message due to software issues or other factors in the system. The migration process is likely to crash, which can cause data loss or corruption and can be harmful for the business data. You should fix the issues causing problems during the migration before attempting again. A crash in the software is normal after the issue emerges in the laptop.

Potential Reasons

There are numerous reasons why data migration might fail, and some of the most potential ones can be found below-

  1. QuickBooks cannot connect with the company file you are trying to migrate due to insufficient folder permissions.
  2. The active Windows Firewall or antivirus on your computer doesn’t allow QuickBooks to connect with the internet or any other system.
  3. If the data being transferred has incurred damage due to a virus attack or is corrupted for any reason, the software will face issues while migrating it.
  4. If the Windows or QuickBooks version you use are outdated and raises compatibility issues while running on your computer.
  5. QuickBooks Program files are missing or damaged due to an improper installation on your computer, and the software is now struggling to run.
  6. If the system specifications do not satisfy the QuickBooks requirements, the software will struggle to run.
  7. The Internet speed is too low to sustain a healthy connection with the internet.

Methods to fix

The approaches that can help you resolve this error in QuickBooks are mentioned underneath-

Solution 1- Configure the folder permissions to allow QuickBooks to access the company file

The software might be struggling to establish a connection with the company file because of insufficient permissions, which forbid it from accessing any file in the folder. This can be prevented by configuring the folder permissions of the QuickBooks folder as mentioned below-

  1. Right-click on the folder that contains your QuickBooks files.
  2. Select Properties from the options and go to the Security Tab.
  3. Click Advanced, select QBServiceUserXX, and click Edit.
  4. Make sure all the settings checkboxes are marked, or click on the Full Control option.
  5. Save the settings by clicking on Apply and then Ok.
  6. Reopen QuickBooks and try data migration again.

If the issue still bothers you while migrating the data, move on to the following method.

Solution 2- Allow QuickBooks to bypass the Windows Firewall

The software can develop this error while transferring data if the Windows Firewall is blocking it from running processes or connecting to another system. Some background processes of QuickBooks can also get blocked by the security software, causing a malfunction in the software. You can mark QuickBooks as ‘safe’ in the Firewall or Antivirus to prevent it from getting blocked in the future. Refer to the steps for doing the same-

  1. Utilize the search panel to open Windows Defender Firewall.
  2. Click Allow an app or feature through Windows Defender Firewall in the next Window.
  3. Click the Change Settings option and search QuickBooks in the program list.
  4. Tap the checkbox for Allow Access to mark it.
  5. Save the settings and retry migrating your data to QuickBooks.

If you still encounter the issue, try the next method.

Solution 3- Use the QuickBooks in Administrator mode

Running QuickBooks in Admin mode grants it special authority to prioritize its processes to run in the background and use the required resources. If there are any other insufficient permissions, using the Administrator mode will prevent it from getting blocked. Follow the steps given below to use QuickBooks in Admin mode-

  1. Type QuickBooks in the search panel and start the search.
  2. Right-click on the QuickBooks icon in the search results and select Run as Administrator.
  3. Retry migrating the data.

If the error still appears in the software, move on to the next method.

Recommended to read : QuickBooks Error 12157

Solution 4- Update the Windows Version you are using

If the Windows version is outdated, QuickBooks can struggle to run due to compatibility issues. Updating your Windows helps fix the existing bugs and errors in the previous versions and introduces new features in Windows. It would be best if you use the latest version of Windows on your computer by following the steps given below-

  1. Go to the search panel and type ‘Windows Update.’
  2. Wait for the search results and click on Check for updates.
  3. Click on the Download and install option and wait for the Windows update to get installed on your computer.
  4. Reboot your PC after the Windows Update and try to begin the migration again.

If the issues still exist in the software, jump to the next method below.

Solution 5-Use the QuickBooks Tool hub

QuickBooks Tool Hub is a collection of various tools crafted to fix common issues in the software. The QuickBooks Tool hub can be a valuable resource for resolving installation, data damage, and network connectivity issues. The available tools can scan for issues and automatically fix them. You should always use the latest version ( of the QuickBooks Tool hub on your PC. Follow the steps given below if you have already downloaded it-

  1. Open the QuickBooks Tool hub and click on Program Problems.
  2. Select the Quick fix my program option and wait for the tool to finish.
  3. Continue with the steps to repair the company file when the program has been fixed.

The QuickBooks File Doctor Tool is an efficient tool to fix minor damage in the company file. The software can fall prey to many errors if the company file gets corrupted and the software fails to run it. The issues can be fixed using the File Doctor tool as given below-

  1. Open the QuickBooks Tool hub on your computer.
  2. Click on Company File issues and select Run QuickBooks File Doctor Tool.
  3. Select your company file from the list or click Browse to locate it manually.
  4. Select the middle option Check your File and enter your QB Admin password to start the tool.
  5. Wait till the tool finishes with the repair and reopen QuickBooks.

If you still face issues during the migration, try the next method.

Solution 6- Check the specifications of the system running QuickBooks

QuickBooks is constantly upgraded to be compatible with the new hardware and Operating Systems in the market. You can face issues if the sender or recipient system’s specifications do not meet the minimum requirements recommended by QuickBooks. Even if the internet speed of your connection is slow, the software can face issues while connecting to the internet resulting in data loss or corruption during the download. You can verify that the error hasn’t occurred because of any of these issues by following the steps given below-

  1. Visit Google on your web browser and type the ‘Internet Speed test.’
  2. Run the test and wait for the test results to come.
  3. The internet speed of your system should be 3Mbps on average and 1.5Mbps minimum.

Other requirements of QuickBooks are-

  1. RAM- 8GB on average & 4GB minimum.
  2. Processor- 2.4GHZ and above.
  3. Disk Space- 2.5 GB for the application and additional for company files.

If your software doesn’t match any requirements, then you need to upgrade your system or the network connection.


These details will help you figure out why your QuickBooks migration failed unexpectedly in between the process. The potential conditions that favor the development of this error are also included, along with some of the most effective methods to rectify this error. You also go to know about the actions you can take to prevent this issue from occurring again in the future. We except you used the methods to fix this data migration error in your QuickBooks.

In case you find the troubleshooting, procedure complex or encounter any other issue, reach out to a QB support team at 1.855.738.2784 for guidance.

You may read also : Convert QuickBooks Desktop To Online